Monday, 01/17/2022 communications@msla.org

Section IV

ELECTRONIC FILING PROCESS

A. SLIP (Surplus Lines Information Portal)

Within fifteen (15) days following the end of the month in which a policy is procured, the member producer shall electronically report every policy procured under his or her license to the Mississippi Surplus Lines Association by way of our web-based producer reporting system called the “Surplus Lines Information Portal” (SLIP).

SLIP provides a mechanism for Mississippi’s surplus lines producers to electronically submit policy information to MSLA as well as providing users the ability to view previously submitted data, edit policy information, upload documentation, and to electronically pay assessments.

There are two methods available to producers to for submitting information via SLIP:

Manual data entries through SLIP interface:

Producers reporting a relatively small number of policies are ideal candidates for manual entry into SLIP.

XML Batch Submission:

Alternatively, producers reporting numerous policies are ideal candidates for the batch format. This process will require IT expertise to create and submit an XML file with specific policy data. Details for XML Export Format & Schema for Producers are published under Batch Reporting Procedures.

B. Getting Started

SLIP is user-friendly, web-based application. There are many resources available on our website to assist with your filing and additional Help Files are also accessible in the SLIP system located in the top right corner of any SLIP screen under the heading HELP.

For general information on getting started and basic instructions for manual data entry through SLIP, it is recommended that the user review the Search/Submit heading in the SLIP Help Files.

For general information on getting started and basic instructions for multiple policy submission through batch format, it is recommended that the user view our web-based instructions that can be found at www.msla.org under Batch Reporting Procedures.

Producer Services is also available to assist you and can be reached at (601)713-1111.

C. Obtaining a SLIP username and password

MSLA is notified by the Mississippi Department of Insurance of newly licensed Surplus Lines Insurance Producers. This notification serves as the first step in the Registration process. MSLA (using this information from the Department of Insurance) will send an email welcoming you to surplus lines, as well as providing you with a link to complete our on-line application. If when completing the on-line application you do not find your agency in the drop down box provided please notify MSLA by using the Agent/Agency Registration Form. A link will be provided to a document for printing. Once completed you will email the document to our office.

Once the on-line application is complete you will receive an email from Communications@msla.org with your User Name and Password. If you do not receive the email from Communications@msla.org please contact the MS Surplus Lines Association at 601-713-1111.

D. Coverage Codes

Effective January 1, 2008, all policy data must be reported by coverage type. Coverage codes are the numerical values used to describe each coverage type. With the exception of Residential Earthquake and Residential Flood, all codes are subject to the MSLA stamping fee and the Mississippi surplus lines tax and the MWUA Nonadmitted Policy Fee.

In the regular session of 2014, SB 2330 amended Section 83-34-4 to exempt the nonadmitted policy fee for those policies or portions thereof that cover residential earthquake risks or residential flood risks that are not written through the National Flood Insurance Program. The act shall take effect and be in force from and after July 1, 2014.

The MSLA surplus lines coverage codes lists can be found in the SLIP Help Files located in the top right corner of any SLIP screen under HELP. You may also refer to the Coverage Code Listings [See Appendix].

E. Lloyd’s Policies

Starting January 1, 2022, agents are no longer required to provide the following additional data elements for the policies insured by Lloyd’s of London – Coverholder_Number, Coverholder_Name, and Contract_Number. Omitting these fields from the file will NOT result in file being rejected. The schema file allows for these fields only to maintain the backward compatibility.

F. Zero Business

The SLIP system will not allow zero reports. If no business was submitted during the month, no documentation is required to be turned in. It is not necessary to notify MSLA that you have zero business.